MF Automations · Proposal production

Most bids lose
before they are
ever scored.

An evaluation committee never reads a non-responsive submission. It gets screened out — wrong page count, unsigned form, a missing addendum acknowledgement — and the work behind it is thrown away with it.

We produce responses that clear the screen first, then compete on their merits.

Send us the solicitation See how it works

Scoped by phone · Fixed price · 50% deposit to start

Compliance screen Pre-submission
Due Received by 2:00 PM CTLate is not a deduction. It is a rejection. —
Exhibit C Required forms executedSigned, dated, notarized where demanded —
Addenda All addenda acknowledgedIssued after the solicitation dropped —
§IV.B Technical volume within page capCap 30 · draft ran 34 —
§II.A Tabs, margins and font as specified11pt minimum, 1in margins, tabbed —

A page cap that only warns you is a page cap you will breach. Ours fails the build.

§1 Why good bidders lose

You are not being judged.
You are being screened.

Public procurement runs in two stages, and almost nobody prepares for the first one. Before a single evaluator scores your approach, a buyer runs a responsiveness check — a pass/fail list with no partial credit and no appeal.

The operator who has done the work for fifteen years loses to the one who read Section II. That is not a judgement about quality. It is a judgement about whether the envelope was allowed to be opened.

Hard gate

Pass or fail, never partial

A hard gate has no score attached. You either satisfied it or your submission is set aside — a missing notary, an unacknowledged addendum, a volume one page over.

Scored criterion

Where the competition actually happens

Approach, experience, pricing, references. This is the part everyone prepares for, and it only matters once you have cleared the gates above it.

§2 What we produce
Track A · Public sector

Government RFP & bid response

RFP, RFQ, ITB, IFB, grant applications and concession bids for city, county, state, authority and federal issuers. Compliance matrix, narrative volumes, pricing and pro forma, forms packages, and submission-ready rendering to the issuer's own format.

  • → Every requirement mapped to where it is answered
  • → Hard gates enumerated before a word is drafted
  • → Page caps enforced by the build, not by eye
  • → Questions filed before the Q&A window closes
How the government track works
Track B · Private sector

Business proposals & SOWs

Commercial proposals where there is no compliance regime to satisfy and the job is to win the room: scope, approach, pricing structure, terms and a statement of work the client can actually sign.

  • → Written to the buyer's decision criteria
  • → Pricing structured so the yes is easy
  • → Scope boundaries that survive delivery
  • → Reusable as a template for the next one
How the business track works
Exhibit A One engagement, measured

An airport concession bid, start to submission-ready.

A hospitality operator brought us a food and beverage concession solicitation for a municipal airport. Every figure below was measured off the produced files, not estimated.

84
Pages, five volumes
8h 37m
First file to last
30 / 30
Technical volume at cap
18
Questions filed to the issuer

What this is not. That bid has not been decided — submissions were still open when this page was written. We are showing you production, not a win. Any proposal shop that leads with a win rate before showing you its method is asking you to trust the scoreboard instead of the work.

For context on the alternative: the same operator had already spent 46 turns on a general chatbot, which outlined the proposal eight times and repeatedly asserted that a submission of this size could not be produced in one pass. It produced no deliverable.

§3 The method, in short
Step one

The issuer's own document

We work from the solicitation as published — including the exhibits that arrive as scanned images and the addenda issued after it dropped. Never a summary, never a portal excerpt.

Step two

Every requirement, mapped

A compliance matrix lists each requirement, where it is satisfied, and whether it is a hard gate or a scored criterion. Anything unsatisfied stays visible instead of quietly disappearing.

Step three

Verification that can fail

Eight automated checks run against the rendered submission. A page-cap breach exits non-zero and stops the build. A check that can only warn you is a check you will learn to ignore.

Read the full method
§4 How pricing works

Scoped on a call,
quoted as a fixed price.

There is no price list here, because a twelve-page RFQ and an eighty-page multi-volume concession bid are not the same job and pretending otherwise would mean overcharging one of them.

Send the solicitation. Maui — the consultant who runs intake — calls you, reads the document, and scopes the actual work: how many volumes, which forms, what pricing model, how much of the narrative you already have. You get a fixed number before anything starts.

Engagement terms
Floor Government engagements start at $2,500Business proposals start at $750 Fixed
Deposit 50% to beginWork starts when it clears Card or ACH
Balance 50% on deliveryFiles release when the balance clears Invoiced
Scope Fixed at quoteA new solicitation is a new engagement Written
§5 Questions we get
What does it cost?

Every solicitation is scoped individually. Send it over and Maui calls you to scope it, then quotes a fixed price. Government engagements start at $2,500; business proposals start at $750. Work begins on a 50% deposit and the balance is due on delivery.

How fast can you turn a response around?

It depends on the solicitation, not on us. The constraint that actually binds is usually the issuer's question deadline — questions you can no longer ask become assumptions you have to defend in writing. Bring us the document before that date whenever you can.

Do you guarantee a win?

No, and anyone who does is selling you something. Award rests with an evaluation committee applying published criteria. What we control is that your response is responsive, complete, and scored on its merits rather than discarded on a technicality.

We have written proposals before. What changes?

Usually the compliance layer. Most in-house responses are strong on capability and thin on the mechanical requirements — the forms package, the addenda acknowledgements, the format specification in Section II. That is the part that gets responses set aside, and it is the part we refuse to leave to memory.

Who actually does the work?

A documented production method run by MF Automations, with a human reviewing every page before anything reaches you. Nothing is delivered to a client on an automated pass alone.

What do you need from me to start?

The solicitation number and issuer, the due date, and a number to reach you on. We pull the issuer's own document rather than working from your summary of it.

Next step

Send us the solicitation.

Give us the number, the issuer and the due date. Maui reads it and calls you to scope the work. No charge for that call, and no obligation after it.

Start an engagement Text (305) 216-3272